Restaurant search: what to ask an event manager
17.08.2023
Sometimes it seems that it is difficult to choose a restaurant for a banquet. Lviv is a city rich in establishments for every taste, but not every one of them can satisfy the existing needs. You can learn about the nuances and assess the available resources during a personal visit. To avoid mistakes, it is worth preparing a few questions for the event manager in advance.
If the restaurant turned out to be ideal and you decided to book it for a certain date, you should ask not only whether it is free. It is important that another celebration is not held in the selected hall. It is optimal when the room is designed for one company and is maximally isolated from unnecessary sounds. Two events in the same territory are incompatible. It is good if the celebration is held in different rooms, and even better when they are located on different floors or in different parts of the building. Sometimes banquet halls even have separate wardrobes and toilets.
If you are arranging a banquet at a small restaurant, ask if it will be closed for the celebration. This may depend on the amount of the order, however, not every restaurant agrees to refuse hospitality to its regular guests. Celebrating on the street also has its own nuances.
When discussing a banquet, you can ask how many waiters will serve it. Usually the number of staff is chosen based on the calculation: 1 waiter for 10-15 people. Otherwise, you should expect delays in service. This option may be free or require an additional payment.
To make the celebration as comfortable as possible, it is worth checking the air conditioners in advance for their serviceability and efficiency. If any of the guests smoke, you should pay attention to the presence of a special area.
What else should the event organizer be interested in?
- sample tastings;
- guest accommodation options;
- lighting/sound/video equipment (cost of its operation);
- the possibility and cost of continuing the celebration;
- the ability to change the number of guests on the list;
- ordering special dishes that are not included in the usual menu.
Are similar services provided and how much do they cost?
A few more important questions
If the cake is multi-tiered, you will need some means of transporting it to the table, such as a special cart. In any case, the possibility of carrying certain food or drinks should be discussed in advance, as should the corkage fee.
Are there any restrictions in the restaurant? Maybe the customer wants to sprinkle rose petals on the floor or fix balloons with duct tape. It makes sense to ask all the questions that arise during the first visit to the restaurant.
It would be great if the restaurant could provide a curator. A permanent event manager is a guarantee that all the client's wishes will be taken into account. A good manager will provide quality advice to the client and will not impose additional services on him in the form of an ultimatum. Otherwise, you should be wary.
Contract
When choosing a restaurant, you should never limit yourself to verbal agreements, because these are just words, and in practice the situation may turn out to be completely different. After making an advance payment, it is impractical to look for a new restaurant for a banquet - it is time-consuming and unprofitable, considering the expenses that have already been incurred. To avoid problems, all the nuances must be noted on paper.
How much will the guest spend on the banquet? What dishes does he expect to see on the festive table? In which hall does he want to hold the celebration? The administration does not have the right to provide another room for the organization of the event, if this was actually specified in the agreement. Thus, the guest can be sure that he will receive the chosen hall for the celebration and will not be changed to a more cramped or, conversely, a very large room.
To avoid misunderstandings, it is worth specifying in the contract the time of the beginning and end of the banquet. Financial issues should not be avoided either. The cost of continuing the celebration, the price of waiter services, any additional costs - all of them should be reflected on paper. It is also advisable to indicate the amount of the deposit and provide for the possibility of canceling the reservation, as well as its terms.
PARK. ART OF REST is a restaurant that will create the best conditions for your celebration. We offer several halls to choose from and have special equipment so that each guest can choose a good location for a banquet. A carefully thought-out menu and an impressive wine list will satisfy the needs of true gourmets. Talk to our event manager to learn about current offers and choose a range of services that will make your holiday perfect.
